How to Generate an eWay Bill in Tally?

How to Generate an eWay Bill in Tally?

The eWay bill is a critical component of the Goods and Services Tax (GST) framework in India. It facilitates the seamless movement of goods across state borders and ensures compliance with GST regulations. For businesses using Tally, generating an eWay bill is a straightforward process that integrates seamlessly with their accounting operations. To master this process, consider enrolling in a Tally Course in Chennai. This blog will guide you through the steps to generate an eWay bill in Tally, highlighting the prerequisites, configuration settings, and the step-by-step procedure to ensure compliance and efficiency.

1. What is an eWay Bill, and Why is it Important?

An eWay bill is an electronic document required for the transportation of goods worth over ₹50,000 within or across state boundaries in India. It contains details such as the goods being transported, the consignor, the consignee, and the transporter’s information.

The eWay bill helps:

  • Ensure tax compliance under GST.
  • Facilitate the tracking of goods in transit.
  • Prevent tax evasion by documenting every transaction.

For businesses, generating the eWay bill through Tally simplifies the process and integrates it with the existing accounting workflow.

2. Prerequisites for Generating an eWay Bill in Tally

Before you start generating an eWay bill, ensure you have the following:

  • GST Registration: Your business must be registered under GST.
  • eWay Bill Portal Registration: You need an active account on the eWay bill portal (ewaybillgst.gov.in).
  • TallyPrime Software: Ensure you have the latest version of TallyPrime, as it supports GST-compliant features and eWay bill generation.
  • Correct Master Data: Update your party ledger, stock items, and GST details to avoid errors. Enrolling in an Online Tally Course can help you gain a deeper understanding of these updates and ensure accuracy in your accounting processes.

3. Configuring Tally for eWay Bill Generation

To enable eWay bill generation in Tally, follow these steps:

  1. Enable GST in Tally:
    • Go to Gateway of Tally > Features (F11) > GST (Goods and Services Tax).
    • Set “Enable Goods and Services Tax (GST)” to “Yes.”
    • Enter your GST registration details.
  2. Set Up eWay Bill Parameters:
    • Navigate to Gateway of Tally > Features (F11) > Statutory Features.
    • Enable “eWay Bill Applicable.”
    • Specify the distance (in kilometers) for generating the eWay bill.
  3. Update Party and Stock Details:
    • Update GSTIN for parties under Accounts Info > Ledgers > Alter > Party Name.
    • Enter HSN/SAC codes and tax rates for stock items under Inventory Info > Stock Items > Alter > Item Name.

4. Steps to Generate an eWay Bill in Tally

Once Tally is configured, follow these steps to generate an eWay bill:

Step 1: Create a Sales Invoice

  1. Go to Gateway of Tally > Accounting Vouchers > F8 (Sales).
  2. Select the party ledger and add the stock items.
  3. Enter the quantity, rate, and GST details.
  4. Ensure that the total invoice value exceeds ₹50,000 (the threshold for generating an eWay bill).

Step 2: Enter Transportation Details

  1. After creating the invoice, press Ctrl + E to open the eWay bill details window.
  2. Enter the transportation mode (road, rail, air, or ship).
  3. Provide the vehicle number and transporter details, including the transporter ID.
  4. Enter the distance to the delivery location.

Step 3: Export eWay Bill Data

  1. Save the sales invoice and go to Gateway of Tally > Display > Statutory Reports > GST > eWay Bill Report.
  2. Select the invoice for which you want to generate the eWay bill.
  3. Click Export to generate a JSON file of the invoice.

Step 4: Upload to eWay Bill Portal

  1. Log in to the eWay bill portal (ewaybillgst.gov.in).
  2. Go to the Generate Bulk eWay Bill section.
  3. Upload the JSON file exported from Tally.
  4. The system will validate the data and generate the eWay bill.
  5. Download and print the eWay bill for your records and to accompany the shipment.

5. Tips for Seamless eWay Bill Generation

  • Double-Check Data: Ensure all GSTINs, HSN codes, and transporter details are correct to avoid errors during validation.
  • Update Tally Regularly: Keep your Tally software updated to access the latest features and GST compliance updates.
  • Monitor Threshold Limits: Even if your invoice value is below ₹50,000, check for exceptions, such as inter-state transportation of certain goods.
  • Automate Recurring Entries: Use Tally’s automation features for frequent transactions to save time. Similarly, an AngularJS Online Course can help you automate and streamline web development tasks, improving efficiency.

6. Benefits of Using Tally for eWay Bill Generation

  • Integrated Workflow: Tally integrates accounting, GST compliance, and eWay bill generation, reducing manual effort.
  • Error Reduction: Automatic calculations and validations minimize the risk of errors.
  • Time-Saving: Direct export of JSON files streamlines the process.
  • Compliance: Regular updates ensure that you remain compliant with GST regulations.

Generating an eWay bill in Tally is a simple yet essential process for businesses operating under GST. With the right configuration and an understanding of the steps involved, you can seamlessly integrate eWay bill generation into your accounting workflow. By leveraging Tally’s advanced features, you can save time, ensure compliance, and focus on growing your business. Whether you’re new to Tally or an experienced user, mastering eWay bill generation will add efficiency and precision to your operations. Enrolling in a Training Institute in Chennai can further enhance your skills and knowledge of Tally.

Also Read: How to Use Tally Efficiently for Data Entry Process?